Chicago @ Evanston 2019 Memo

Hilton Garden Inn Chicago North Shore/Evanston
North Shore Room
1818 Maple Avenue
Evanston IL 60201

Is your company name and product listed correctly online?

Check the show page to see if you are listed correctly. Click here to access a form to update your information. This is really important so customers know where to shop for which items at the show.

Setup Time

Load-in/setup time is Friday 12pm-7pm. Subject to tables being ready.

Show Time

Saturday, November 9, 10am to 6pm (merchants are allowed in at 9am)
Sunday, November 10, 11am to 5pm (merchants are allowed in at 10am)

Are you shipping to the hotel?

You must notify the hotel at least one week in advance. All packages sent to the hotel must include name, date of program and number of items. Shipment should arrive no earlier than three days prior to event. The hotel has no liability for the delivery, security or condition of the packages. Delivery and storage fees for the first five boxes will be complimentary, each additional box will be assessed a onetime fee of $5 per box. Please contact warehousing companies for large shipments and/or crates of extreme weight.

Ship boxes to:

Your name
Hilton Garden Inn Chicago North Shore/Evanston
Attention: The Whole Bead Show
1818 Maple Avenue
Evanston IL 60201

Are you bringing/driving your merchandise to the venue?

Use the main entrance on Maple Avenue or back entrance off of University Place.

Are you parking?

Free parking on Sunday
Entrance on Clark & Maple or behind the hotel off of University Place.
0-1 Hour              FREE
1-2 hours             $2
2-3 hours             $4
3-5 hours             $5
5-12 hours           $10
12-24 hours        $16

Clearance: From the main entrance to the top of the garage clearance is 8 ft. 2 in. and 7 ft. 7 in. to enter the flat bay on level two.

Booth size

Regular booth is two 6ft tables.  Absolutely nothing may be affixed to the walls, NOT EVEN SPECIAL TAPE OR STICKY PLASTER. Please be considerate of your neighbors and do not invade their space.  Display CANNOT include racks or other items if they will obstruct view of show.

What can you do to help get the word out?

Share the event on FaceBook and email your customers that you will be coming to the area. Digital postcard is available by clicking here.  Please be sure to let your contacts know on social media and email lists, that we are coming to town.  If you would like physical cards to mail to your contacts, let us know and we can send you some.

Things you need to know:

  • Bring your own table coverings.
  • Do not tape or attached anything to any wall.
  • Each booth comes with electricity. If excessive amounts of electricity/lighting are being used by you and it is causing issues, you will be asked to turn off and remove lights. Please NO Halogen Lights. Please bring your own strip, a 15 foot electrical cord and tape to tape down your cords.
  • If any part of your display or merchandise is unfairly obstructing other merchant’s space you will be asked to remove it.
  • If you extend out of your allowed space and refuse to move, there will be a fine of $500 per square foot over allotted space.
  • Large banners may be affixed to the front of your tables. Any unattractive signage will be removed. Signs posting percentage off can be no larger than 4” x 4”, and no more than 2 per booth (these are signs with words such as “wholesale to the public,” “50% off,” “sale,” etc.).

Things you should not forget to bring:

  • Table coverings
  • Lights. No Halogen.
  • Electric strip, 15ft cord, and Gaffer’s tape to tape down your cords
  • IL Seller’s permit

Tax forms/Sales Tax:

Sales tax is 10%. Here is the link to the Licensing & Tax Info page. More info coming soon for the City of Evanston.