Las Vegas 2023 Exhibitor Information

June 2-4, 2023

Santa Fe Station Hotel
Centennial Ballroom
4949 N Rancho Drive
Las Vegas NV 89130

Is your company name and product listed correctly online?
Check the show page to see if you are listed correctly. Email types of products you carry and any additional contact information that you wish make public. This is important so customers know where to shop for which items at the show and how to get ahold of you after the show if they wish to purchase more products from you.

Load-in and setup/show hours
Load-in and setup time is 12pm to 6pm, Thursday, June 1
Show Hours:
Friday, June 2, 10am to 6pm (merchants are allowed in at 9am)
Saturday, June 3, 10am to 6pm (merchants are allowed in at 9am)
Sunday, June 4, 11am to 4pm (merchants are allowed in at 10am)

Are you shipping to the hotel?
The Santa Fe Station Hotel will accept packages.  Fees may be assessed.

Ship boxes to:
Santa Fe Station Hotel
The Whole Bead Show – Centennial Ballroom
4949 N Rancho Drive
Las Vegas NV 89130
~Be sure to include your name and booth #~

Freight/pallet shipments will need to arrive during setup hours Thursday 12pm to 6pm. Ideally, freight/pallet shipments should be picked up from the show on Sunday evening, however, you can make arrangements with the hotel for them to be picked up on Monday after the show. Please advise your freight company to use the loading west side of the building behind the north parking lot.

Are you bringing/driving your merchandise to the venue?
Merchandise cannot be brought in the main/front entrance of the hotel.  Please use the loading dock located on the west side of the building behind the north parking lot. It is on the ground level and the service elevator will put you behind the ballroom on the second floor.

Are you parking?
There is free parking available.

Booth size
Regular booth is 11’x9′ with two 8ft tables. We do not rent pegboards or showcases.

What can you do to help get the word out?
Share the event on FaceBook and email your customers that you will be coming to the area. Digital postcard is available by clicking here.  Please be sure to let your contacts know on social media and email lists, that we are coming to town.

Things you need to know:
Bring your own table coverings.
Do not tape or attached anything to any wall.
Each booth comes with electricity. If excessive amounts of electricity/lighting are being used by you and it is causing issues, you will be asked to turn off and remove lights. Please NO Halogen Lights. Please bring your own strip, a 15 foot electrical cord and tape to tape down your cords.

  • If any part of your display or merchandise is unfairly obstructing other merchant’s space you will be asked to remove it.
  • If you extend out of your allowed space and refuse to move, there will be a fine of $500 per square foot over allotted space.
  • No large signs or banners. Any unattractive signage will be removed.

Things you should not forget to bring:
Table coverings
Electric strip, 15ft cord, and tape to tape down your cords

Tax forms/Sales Tax:
Do you have a Nevada Department of Taxation ID number?

  • NO – If you are an exhibitor attending a one-time special event, tradeshow, convention or a participant in a flea market, contact your event promoter to declare if you will be a vendor transacting sales of tangible products at the event. The promoter will provide those VENDORS a “one-time sales tax return”. Vendors will be required to complete this return and remit it with the sales tax collected back to the promoter at the end of the event. The promoter will forward the completed return and your payment to the Department on your behalf. All checks should be made payable to the Nevada Department of Taxation. If you sell at more than two events in Nevada during a twelve month period, you must register with the Department and obtain your own Sales & Use Tax Permit. If you require further assistance contact the Department’s Call Center at (866) 962-3707.
  • YES – If a vendor has no sales, or has non-taxable sales, or already holds a Nevada Sales & Use Tax Permit, the vendor is still required to sign and turn in the one-time tax return showing zero. If a vendor has an existing sales tax permit, have them clearly indicate that number on all three copies of the “One-Time Sales Tax Return”. Those vendors may remit payment of taxes collected at the event on their “regular” Sales & Use Tax Return.
  • Sales taxes will be collected at the show. You will need to fill out all three sections of the “one-time sales tax return” before leaving the show:
    •Name of Business or Individual
    •Phone Number
    •Business Address
    •Business Federal Identification Number
    •Gross Taxable Sales
    •Sales Tax Due
    •Signature of Vendor
    •Assigned Space Number (if applicable).
  • Sales tax rate is 8.38%.